please!! if you have any advice, any at all, please let me know how to get this sorted. i (23F / select service / FDM / 4 yrs experience) recently went from being front desk supervisor to dual property front desk manager & i’m trying to figure out the best way to approach the new role. i’m still working front desk shifts, but now i’m also responsible for helping manage TWO properties. i have experience supervising a front desk team at another hotel but i fear managing 2 properties is a whole different ballgame & i want to make sure i start off on the right foot. the desk team at the property i’ve been working at has a few recurring issues that i really want to improve. also, we still use paper schedules, there are frequent reservation issues, attendance and punctuality is inconsistent, and communication between shifts is awful. i think part of the problem is that hotel front desk agents rarely get to interact with each other. someone working mornings might hardly ever see the people working evenings or overnight. then everyone ends up doing things a differently, important information gets lost between shifts & new hires are calling other employees who are still learning themselves asking for help. i’d really like to find a way to get everyone on the same page without having to schedule a big team meeting. i know everyone has different schedules and responsibilities outside of work, & majority of the time, front desk at a hotel isn’t someone’s primary job. so i’m interested in finding ways to make information, procedures & training resources accessible to everyone regardless of what shift they work. i’ve made a training binder that has the most basic procedures in it, i’ve brought everyone’s attention to but the same things are getting missed. the original problem when i was supervisor was i couldn’t work on the same shifts as them, per corporate. now that im manager i can be on shift with them, catch their mistakes & teach them the correct way. also, i’ve considered creating a centralized place for SOPs and training materials, improving how we communicate between shifts, moving toward a digital scheduling system & finding better ways to track recurring issues. i want the front desk to feel confident handling situations on their own while still knowing where to find help when they need it, bc the guests can tell when the front desk agent doesn’t know what their doing & it ends up effecting other departments.
my biggest challenge rn is figuring out where to start. there are so many things i want to improve but i don’t want to change everything all at once or overwhelm the team. i also want to make sure i’m addressing the actual causes of these problems rather than just putting a band aid on a bullet wound. now that i’m responsible for a second property, i’m trying to figure out how to balance improving the first property with learning the operations and needs of the second one. i need to be proactive instead of spending all my time reacting to whatever problem comes up that day.
also, idk if it’s important, but my promotion came with a $1/hr raise & i’ve been at this property for about 3 years now, i came into this job as front desk supervisor. i’m not trying to make this post about compensation but i do wanna be realistic about managing my time and responsibilities all while i’m still covering front desk shifts. i know they aren’t paying me enough, at this point i’m just trying to hang onto this job until i move next year, but i’m not the kind of person that can half ass a job & feel good about it.
for anyone whose managed a hotel front desk or overseen multiple properties, i’d love some of your advice: what would you prioritize first when taking over a team with inconsistent procedures and communication? how do you keep employees across different shifts informed and consistent without requiring everyone to attend meetings? are there any apps, systems, or methods you’ve used that genuinely made front desk operations easier (other than Quore)? how do you improve accountability while still building a positive relationship with your team? how would you structure your first 90 days in this position?
i genuinely wanna grow into this role and make things better for both the employees and the properties so i’d really appreciate any advice. especially from people who have been in a similar position and learned what works (and what definitely doesn’t).
thank you in advance💗